We’re Hiring

Location: Los Angeles, CA (Hybrid) | Full Time

THE ROLE: 

We are seeking a detail-oriented, organized and enthusiastic Coordinator to provide vital support to the Calanet Foundation team. This role involves a variety of administrative and operational tasks to ensure smooth workflow across multiple projects. The ideal candidate will be proactive, adaptable, and ready to assist with day-to-day activities while learning from and collaborating with senior team members. If you’re passionate about celebrating Jewish culture, this is the perfect opportunity for you.

RESPONSIBILITIES:

Key Responsibilities: Assist in organizing and coordinating project timelines, meetings, and events across The Calanet Foundation's brands (currently One Mitzvah A Day, Our CampUs United and Jewish Founded).

• Project & Task Management: Support the execution of multiple organizational initiatives by ensuring timely completion of tasks, meeting deadlines, and ensuring projects remain on track using project management tools. 

• Invoicing & Financial Coordination: Handle invoices for vendors, partners, and stakeholders, ensuring accuracy and timely processing. Work to ensure alignment with project budgets and track expenditures.

• Action Item Support: Assist in identifying, assigning, and tracking action items across teams, ensuring tasks are completed as planned. Provide ongoing follow-up to ensure accountability and the successful completion of initiatives.

• Budget Alignment & Monitoring: Assist in developing and aligning project budgets, tracking expenses, and ensuring that initiatives are delivered within financial parameters. Ensure the coordination of budgets across departments and initiatives.

• Logistics Coordination: Organize and oversee logistics for events, meetings, and community outreach initiatives. Ensure seamless execution of all operational activities, from planning to follow-up.

• Scheduling & Calendar Management: Coordinate and manage calendars for key team members and leadership, scheduling meetings, events, and other key activities.

• Administrative Support: Provide general administrative support to various teams, including document preparation, report generation, and data entry.

• Collaboration & Communication: Maintain clear communication with internal teams and external stakeholders to ensure alignment on project goals, timelines, and deliverables.

• Follow-through & Reporting: Track progress of ongoing projects and initiatives, follow up on action items, and provide regular updates and reports to ensure accountability and transparency.

• Develop decks and briefing documents.

• Support on events, activations, launches, social media, and campaigns. 

• Support on merch orders, influencer gifting, shipping, and tracking of social media engagement. 

• Support additional responsibilities as needed to aid in the continued success and expansion of The Calanet Foundation’s brands.

 EXPERIENCE/SKILLS:

• Previous experience as an executive assistant and/or in a startup environment preferred but not necessary.

• Strong organizational skills with the ability to manage multiple tasks simultaneously and prioritize effectively.

• Excellent communication skills, both written and verbal.

• High attention to detail, particularly when managing budgets and invoicing.

• Proficiency in office software (Microsoft Office Suite, Google Workspace) and project management tools.

• Ability to work independently and as part of a team.

• Experience in budget management and financial oversight is a plus.

• Strong problem-solving skills and a proactive approach to handling tasks.

• Passion for social justice, community advocacy, Jewish advocacy, and addressing meaningful social issues.

Calanet Foundation reserves the right to change or modify the employee's job description orally or in writing during the employment relationship. Calanet Foundation may require an employee to perform duties outside their standard description.

Salary Range: $5,500 - $6,000/month